Digitalização dos livros de Registo Civil como estratégia de preservação documental e modernização dos serviços notariais: o caso do Primeiro Cartório Notarial da Cidade de Maputo

Abstract

This study analyzes the digitization of civil registry books as a strategy for document preservation and modernization of notary services. The research starts from the problem of physical degradation, disorganization and inefficiency in the recovery of civil records, emphasizing the need for a structured digitization system. Objective: To evaluate the feasibility of digitizing civil registry books as a mechanism to ensure the preservation, authenticity and accessibility of documents, in line with the guidelines of the National System of State Archives (SNAE) and best archival practices. Methodology: The research adopts a qualitative approach, with data collection through direct observation, interviews with registry office employees and document analysis. The data were interpreted in light of the theoretical framework of archival science and document management. Results: The findings reveal that the registry office faces critical challenges, such as document deterioration, lack of a classification plan and difficulties in retrieving information. Digitization has emerged as a viable solution, but its implementation faces obstacles related to infrastructure, staff training, and archival regulations. Discussion: A critical analysis of the results, based on international digital preservation models and standards, indicates that digitization must be accompanied by structured document management policies, adoption of the PDF/A format (ISO 19005-1), and implementation of an Electronic Document Management System (EDMS). Conclusion: The research reinforces the urgent need for a digitization program aligned with archival standards, ensuring the integrity and accessibility of civil records. Investment in infrastructure, training, and specific regulations is recommended to ensure the effectiveness and sustainability of the process(TRADUÇÃO NOSSA)